EXHIBITOR Application Terms and Conditions
TERMS AND CONDITIONS
The East Coast Comic Expo (“ECCE”) wants to have a well-rounded event with Exhibitors in numerous categories selling quality products that the consumers are looking for. The audience that ECCE will reach is age 5 to 95 consumers, financially comfortable, collectors, families, gamers, and fans of all things comic-centric.
This agreement, once approved, is for space at the East Coast Comic Expo, at the Moncton Coliseum in Moncton, New Brunswick. It is expressly understood that nothing herein shall confer any rights or duties upon the vendor with respect to subsequent exhibitions conducted by the ECCE. Exhibitors acknowledge and understand that exhibiting at this event does not guarantee Exhibitors the right to exhibit in any future shows produced by the ECCE. It is further understood that ECCE shall have the right to reject any contract and deny entry to any exhibitor at any time up to 24 hours prior to the date of the show and upon the ECCE’s return of any payments made by Exhibitors neither party shall have any further rights obligations or liability regarding the other.
Applying for space and accepting these terms does not guarantee Exhibitors space at this event. Upon acceptance, ECCE will furnish an applicant with confirmation of space, load in and load out procedures, dates, and times. Set up, show times and security will be strictly enforced to make this a good show for Exhibitors and consumers.
The total amount payable to the ECCE under this agreement is detailed in the Exhibitor’s application. Once your application is approved, the payment for space is due. No Exhibitors will be permitted to enter the show floor unless the balance due to the ECCE for space is current and paid in full. Failure to pay in full will result in the loss of your space at the ECCE.
The ECCE, at its sole discretion, shall assign space at the show and we will try to accommodate special requests. Exhibitors will only be allowed to use the space it is assigned. No space will be assigned without an order and a deposit. The ECCE reserves the right to rearrange the floor plan altar entrances and exits and undertake structural changes as needed.
Cancellations must be communicated via email or in writing at least seven (7) days in advance of the event or any Exhibitor fees will be forfeit.
Exhibitors will limit their display to the rented table space and a reasonable distance behind that space that is deemed “theirs” and will not alter the convention floor plan in any way. No Exhibitors will be or is allowed to have any item(s) in the aisle space of the convention floor without PRIOR approval of the authorized convention liaison.
The space Exhibitors purchase is for your use ONLY. NO SUBLETTING and OR RESELLING of space is allowed.
Exhibitors must comply with all federal, provincial, and municipal laws.
Sales tax is the responsibility of Exhibitors to collect according to provincial laws. It is your responsibility to comply with provincial laws.
Exhibitors will not and are not permitted to affix anything to the convention room walls. Any damage to the facility NOT reported to the ECCE before 10:00 AM AST on the morning of the show will completely be the responsibility of Exhibitors occupying the space; and said Exhibitor will be held personally responsible for said damage.
Exhibitors assume entire responsibility and hereby agrees to protect, indemnify, defend, and save the ECCE harmless against all claims, losses and damages to person or property, governmental charges and or fines and attorney fees arising out of or caused by Exhibitors installation, removal, occupancy or use of the exhibition premises or any part thereof.
Exhibitors agree to hold the ECCE harmless from loss or damage of merchandise or injury sustained during attendance at its events. The ECCE takes no responsibility for items lost or stolen – it is up to Exhibitors to carry insurance for their goods.
Exhibitors understand that ECCE does not maintain insurance covering Exhibitors, their employees, family or helpers, or Exhibitor’s property, and it is the sole responsibility of Exhibitors to obtain such insurance should Exhibitors want or need such insurance.
There will be security on premises, however ECCE will not be responsible for Exhibitor’s property. Be vigilant, not paranoid, and help each other if needed.
No items that are immoral, illegal, or dangerous will be allowed – if any ECCE representative feels any articles / products are questionable, removal will be requested – non-compliance will result in the vendor being asked to leave.
Exhibitors and their employees are expected to display professionalism, courtesy, and respect, when speaking or dealing with ANY guest.
ECCE RESERVES THE RIGHT TO DENY EXHIBITOR / CREATOR ACCESS TO ANY EVENT IF THE COMPANY FEELS THAT PARTICIPATION BY A GROUP OR INDIVIDUAL WILL HARM THE EVENT OR OUR COMPANY IN ANY MANNER. THE ECCE WILL BE THE FINAL ARBITER IN THESE CASES. THIS INCLUDES SUBLETTING SPACE FOR THE SHOW.